Information requirements for applicants

General information

We are delighted that you are interested in dkd Internet Service GmbH and have applied or are applying for a position in our company. We would like to fulfil our duty to provide information and are happy to provide you with the following information on the processing of your personal data in connection with your application, as data protection is very important to us. We strictly adhere to the legal provisions, in particular the European General Data Protection Regulation (‘GDPR’) and the new Federal Data Protection Act (‘BDSG’), when processing your data.

Responsible body

The responsible body for this processing is:
dkd Internet Service GmbH
Kaiserstraße 73
60329 Frankfurt am Main
Tel. Switchboard: +49 69 2475218-0
www.dkd.de/en

You can find further information about our company, details of authorised representatives and additional contact details in the legal notice on our website: dkd.de/en/legal-notice

Types of data and purposes of processing

We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.

The application process requires applicants to provide us with their application data. Necessary application data includes personal details, postal and contact addresses, and the documents associated with the application, such as cover letters, CVs, and references (for online forms, please specify the types of data requested and add the required attachments). In addition, applicants may voluntarily provide us with additional information.

Legal basis

The legal basis for the processing of your personal data in this application process is primarily Section 26 of the German Federal Data Protection Act (BDSG) in the version applicable from 25 May 2018. According to this, the processing of data that is necessary in connection with the decision to establish an employment relationship is permissible.

If you voluntarily provide us with special categories of personal data within the meaning of Art. 9 (1) GDPR as part of the application process, this data will also be processed in accordance with Art. 9 (2) (b) GDPR (e.g. health data, such as severe disability or ethnic origin).

If we request special categories of personal data from you within the scope of the application process within the meaning of Art. 9 (1) GDPR, their processing is additionally carried out in accordance with Art. 9 (2) lit. a GDPR (e.g. health data if this is necessary for the exercise of the profession).

If the data is required for legal purposes after completion of the application process, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular for the purposes of legitimate interests pursuant to Art. 6(1)(f) GDPR. Our interest then lies in asserting or defending claims.

If you have given us your consent to include your application documents in our talent pool, the legal basis for this is Art. 6 para. 1 a) or Art. 9 para. 2 lit. a GDPR.

Storage period

Your personal data will initially be stored for the duration of the application process and, in the event of rejection, for six months, after which it will be (automatically) deleted so that we can answer any follow-up questions regarding the application and comply with our obligations under the Equal Treatment Act.
(If you have consented to the further storage of your personal data, we will transfer your data to our applicant pool. The data will be deleted after two years.)
If you are offered a position as part of the application process, the data will be transferred from the applicant data system to our personnel information system and further processed by us for the purposes of the employment relationship. Receipts/booking data relating to any travel expense reimbursements or expenses will be archived in accordance with tax law requirements.

Disclosure to third parties

External service providers may be used for the destruction of files and data carriers and for the maintenance of our IT systems. However, all such providers are contractually obliged to comply with data protection regulations.

Your application data will be reviewed by the Human Resources department upon receipt of your application.
You will receive a confirmation of receipt in advance via the contact details you have provided us for correspondence. Suitable applications will then be forwarded internally to the department managers responsible for the respective vacant position. The further procedure will then be coordinated. Within the company, only those persons who need your data for the proper execution of our application process have access to it.
Your data will be processed exclusively in data centres in Germany.

Rights of data subjects

You have the right to obtain information about the personal data we process about you.
You also have the right to have your data corrected or deleted, or to restrict its processing. Furthermore, you have the right to object to the processing of your data within the framework of the legal requirements.
If you have provided the processed data yourself, you have the right to data portability (Art. 20 GDPR).
If data processing is based on consent pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR, you may revoke your consent at any time with effect for the future without affecting the lawfulness of the processing carried out to date.
To exercise your legal rights, you can contact us in the manner most convenient for you. If you submit a request for information that is not in writing, we ask for your understanding that we may require proof from you that you are the person you claim to be.
You have the right to lodge a complaint with a supervisory authority. Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and outcome of the complaint, including the possibility of a judicial remedy under Article 78 of the GDPR.

Our data protection officer

Name and address of the data protection officer
The data protection officer of the controller is:

Kircher Datenschutz
Telegraphengasse 1
36037 Fulda

Tel.: 0661 / 960906-30
Email: kircher@datenschutz-kanzlei.com

Information on sending applications

Applicants can send us their applications by post or by email. However, please note that emails are not encrypted and applicants are responsible for encrypting their own emails. We therefore cannot accept any responsibility for the transmission of the application between the sender and our server. If applicants have concerns about the security of sending their application documents by email, we recommend that they send their application documents by post.

Right to complain

You have the right to complain about our processing of personal data to our data protection officer or to the competent data protection supervisory authority.

In conclusion

We wish you every success with your application process at dkd Internet Service GmbH.